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A conference call enables you to organize a meeting with other people who are not at the function in a mode you tin can communicate with each one and commutation ideas every bit if everyone was in the boardroom. You tin have a normal conference audio phone call or a conference video call, depending on the capabilities of your equipment. Different types of equipment and software solutions may have slightly varying methods of setting upwards a conference telephone call, but many utilise like procedures. Hither are unproblematic steps to set upward a briefing call.

Login Into Your Conference Telephone call Account

You lot demand to have a conference calling software to do briefing calls. There are several software solutions bachelor in the market place today with many offering gratis trials and inexpensive subscription rates to their customers. Whatever the software y'all utilise, ensure that other participants to the meeting are using a like program. They do not need to buy the software if you have already bought one, as about providers accept easy-to-install versions for phones and computers. You only demand to invite them to the coming together through a link to their email addresses from which they can install a client and register to bring together the call. Most software solutions ask the participants to record their names by saying them aloud when registering for the audio call. This helps you every bit the host to know who has already registered for the meeting.

Schedule the Fourth dimension of the Meeting

You need to determine the time of the meeting then that everyone is enlightened and tin can adjust their schedules accordingly. The date and time of the meeting should be included in the invite you send out. It can be a calendar invite or through the briefing software where the participants get to know the date and fourth dimension when they annals for the meeting. Most software solutions will send a reminder to the participants a day and a few hours before the conference phone call starts. It is good to remind everybody individually with a curt message or an electronic mail just in case someone forgot virtually it.

Join the Coming together

When information technology is time for the meeting your participants need to log in with their credentials. Some software solutions inquire participants to enter their dial-in numbers peculiarly if they are using phones. This selection is also available if whatsoever participants do non have access to a computer or the app the host is using. Moreover, with VoIP solutions bachelor today, almost people now apply their computers to gear up and run conference calls. It is cheaper and more than convenient than holding the call using a phone. Dedicated conference call hardware exists that accepts most of the bachelor software solutions. However, about of the equipment is proprietorial and may require all participants to have similar devices to communicate with each other.

Running the Coming together

Near conference calling software solutions take a range of features that you lot need to understand to run the briefing call conveniently. The mutual features include:

– The 'mute' characteristic, which prevents all the other participants from talking when the host or other speaker is talking

– The 'raise a hand' feature that allows participants to capture the attention of the host or interject without disrupting the meeting

– 'Screen sharing' characteristic on video conferencing calls where participants can share the contents of their figurer screen with others. It is essential for sharing data on training sessions.

– 'Screen recording' feature that allows participants to record the proceedings of the meeting and share it with others who did not attend.

Best Practices

Meetings can sometimes be unproductive and conference calls are no exception, especially equally people are not in the aforementioned room. To have productive calls and ensure everybody gets the most out of them, follow these simple all-time practices:

Have an calendar

To create an calendar and share information technology with all participants before the meeting will make the call more efficient. An calendar will make information technology more unlikely for topics to derail.

Be on time

Being belatedly is impolite in any meeting, but particularly in conference calls it can exist quite awkward as the call won't outset properly until everybody is in that location.